Automated ECF Management

Trustee Suite offers the most comprehensive ECF management solution on the market, enabling us to automate the more tedious tasks of your office, from cases to assets to claims.

• 341(a) Filing. Our exclusive one-step 341(a) Filing feature launches you into your Court’s web site and uploads your most recent 341(a) meeting results from Trustee Suite, saving you valuable time and eliminating the tedious task of manual entry at the Court. The 341(a) Filing feature works in conjunction with Trustee Suite’s flexible 341(a) filing systems. Both Lite and HTML re-import your meeting results into Trustee Suite, and with just a single click, the 341(a) Filing option uploads the results to your Court.
• Claims Import. Trustee Suite’s new Claims Import functionality is streamlined to download and import claims from ECF courts. Trustee Suite automatically logs you in to your Court and navigates to your case in the Claims Register, eliminating the need to manually enter your log in and password information at the Court. Simply verify the claims and select Import.
• Asset Import. Our new Asset Import module enables you to pull asset information listed on the debtor’s schedules directly into Trustee Suite. Our ECF system intuitively recognizes any data-enabled Petitions filed at the Court, with no additional setup on your part, and will notify you of cases that have assets that are ready for import via the Home Page.
  • Perform validations to help you recognize no asset cases opened longer than 60 days to help you comply with new legislation.
  • Receive alerts on assets with issues that cannot be imported.
  • View total case and asset counts, the total value of the assets, and detailed asset information, such as petition value and ledger category.

Electronic Bank Reconciliation

Our exclusive electronic Bank Reconciliation feature helps automate your required account review and reconciliation procedures, by providing seamless electronic reconciliation with the bank. This new feature is designed with our innovative wizard screens to make it easier for you to stay up-to-date with your monthly account reconciliations.

• Automatically reconcile accounts that are in balance, which allows you to focus on discrepancies.
• Track and report all transactions, not just checks, that do not clear in the month posted to the ledger.
• Compare all Form 2 balances with the balances on the physical bank statement to ensure that the report is accurate. If the balances do not  match, Trustee Suite provides a detailed reconciliation report that itemizes the differences for investigation.
• Use Trustee Suite to reconcile your accounts by linking specific case, transaction and account information to unreconciled items.
• Generate reports that comply with banking procedures required for case management systems with reports that provide a cut-off date that matches the bank statement date. The reports also comply with UST audits and security requirements by including the bank statement balance and the Form 2 balance for each account, and the ability to add reconciliation notes that explain discrepancies or errors in the report.

Payee & Payor Administration

• Repetitive Payees. Repetitive Payees in Trustee Suite can now be associated with a UTC code, helping to save you additional steps when selecting a Repetitive Payee from the Claims, Ledger or Receipt Log screens. Our simple-to-use search feature makes it easy to find a payee.
• Receipts Log. Our Receipts Log now offers several new features:
  • Enhanced deposit status information.
  • Check box to mark entries as reviewed.
  • Replicate button to eliminate repetitive entries of data.
  • Expanded fields for payor address and associated UTC code.
  • Repetitive Payee button to pull payor information from the Repetitive Payee table.
  • QuikText functionality to save you time and keystrokes when entering common notes in the remarks field.
  • Status updates about your entries with a user-friendly table that displays entry, deposit and review information to keep track of deposits and their status with the bank. (These details are printed in the full audit version of the Receipt Log report, which meets the UST audit guidelines. )
  • Customized Check Format. Select the new modern format to customize the display of your checks, choose where to print the trustee address, define the stale date on your checks, and enter specific case and account information.
  • Adding Assets in the Ledger. Add assets on the fly from the Deposit screen with our Add/New option in the Asset drop down list. This new feature provides the necessary asset fields for entering deposits that must be associated with an asset that hasn’t yet been entered into Trustee Suite.

Reporting

• Batch Reporting. Our new Batch Reporting feature in the Reports Screen speeds up the electronic filing process for your TFR’s, and provides more efficiency when appending multiple Trustee Suite reports into one report. Customize as many batches as you need, pre-set your parameters for future reporting, and arrange the print order of your reports and word processing documents. Trustee Suite will create a single PDF file of your batch and save it into the selected case folder in Document Management, and will email or e-file your reports to your UST or Court.
• Surplus to Debtor Interest. Our Surplus to Debtor reports now have the ability to  automatically retrieve the interest rate based on the petition date of the case.  Click on the interest rate link and the system automatically imports the rate information onto your screen. You can also manually overwrite the information if needed.
• Save Adobe to Document Management. Our new Adobe Macro allows you to save your Adobe PDF documents into Document Management. To set up the Adobe Macro, simply click on Update Macros under system options, and within seconds, you’ ll have the ability to save your Adobe documents directly into Document Management.

Case Purge & Deactivate

Trustee Suite now includes a Case Purge Wizard that simplifies the process of purging cases by allowing more flexibility and ease of use. Our new design gives you the option of purging case data and documents, or purging documents only.

• Review Selected Cases to Purge. Trustee Suite performs a series of checks and validations on cases you select to purge to ensure that pending issues, such as filing fees, unpaid, accounts with balances, open accounts, etc., do not exist. The Purge Wizard highlights cases with issues, provides details in the issue box at the bottom of the grid, and makes it easy to correct these issues by saving your purge information. Once you have corrected the issue(s), return to the place you left off in the Purge Wizard. You can also find cases that have been in the system for a period of time, helping you to purge cases more efficiently.
• Select Documents to Archive. The Purge Wizard allows you to select all documents in Document Management to be purged at one time, or filter your document list so that you only purge specific types of documents.
• Archive and Purge. Before purging your cases and documents from Trustee Suite, you have the option to create a file that retains the basic case information and links to your purged documents. This archive will be saved to a designated location that you have chosen.
• Review. The final part of the purge process includes a review of the purge and a reminder of the archived location. The overview includes the cases purged, cases that failed to purge, and documents that are ready to be purged and archived.
• Purge Documents Only. Trustee Suite now offers the option to purge documents only. Use this feature to purge documents from your no asset cases without having to purge the case itself. As with the traditional purge process, your purged documents can be archived and saved to a designated location.
• Deactivate. Trustee Suite now allows you to make changes and work with data in deactivated cases. The only functionality that is excluded from deactivated cases is the ability to run reports.

Backups

One of the requirements of the UST is to back up your case information to help prevent a loss should a natural disaster or system failure occur. Trustee Suite automatically backs up your case information to our web site, and gives you access to that information when you need it. Our back up incorporates all of your case information, including the data in our Document Management document management system.

While Trustee Suite provides a basic back up and consistency checks for your data, it is essential that you implement more than one disaster recovery plan, both for your bankruptcy and non-bankruptcy data. Even the best back-up systems are not foolproof from disasters such as tornadoes, hurricanes, earthquakes or fire. Trustee Suite’s back up system should  complement your own local disaster recovery plan.

Additional Enhancements

• Unsecured Wage Claim Support. Trustee Suite now includes a Wage Claim checkbox on the Claims screen for general unsecured wages. This box is only editable when you select the Class-Unsecured option, which includes the claim in all wage claim processing.
• Labels and Envelopes. Our labels and envelopes in Trustee Suite now include the option to print labels for the debtor and co-debtor together. You can also create labels for all professionals associated with the current case, and include the firm information on the professionals when printing from the Case screen. Trustee Suite will default to your last selection of a label or envelope, saving you an extra step the next time you use this feature.
• Assets. Trustee Suite now offers expanded asset sales information. Simply click on the Sale Received link and all ledger transactions associated with the asset will be displayed. The new Asset Sales screen includes information such as the payor name and cleared date of the deposit.  Our ShowDoc functionality has also been expanded to enable you to copy and paste asset information from the schedules into the Power Edit grid. A new Close Doc button makes it easier to exit the ShowDoc screen.
• Claims. Our newest feature in the Claim screen includes a link on the Total Paid field. Clicking on the link displays related ledger entries associated with the claim. The Total Paid screen gives you important banking information, such as transaction date, account number, transaction type, amount, entered by, and check cleared date.
• Miscellaneous Reports. To expand our list of reporting features, Trustee Suite now provides several new report functions, including:
  • Timesheet 1 & 2: You can now exclude the hourly rate from the report.
  • Form 3: The EOUST has approved that a count of cases be added to the end of Form 3.
  • CSEA Information: Our reports have been updated to reflect the current contact information for the CSEA.
  • Report of No Distribution 1& 2: An option for e-signing has been added.

Our new features and options available through Trustee Suite and Trustee Suite Online version 9.0 add to the extensive list of reasons why our software continues to lead the industry. From our sophisticated functionality to our easy-to-use interface to our comprehensive reporting and case administration options, Stretto is proud to offer a solution designed to meet the specific needs of trustees.